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Privacy Policy

 

 

Last Updated: March 1st, 2025

 

  1. Introduction

Foots UK Football Club CIC (“we,” “our,” or “the Club”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and store your personal data in line with the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, and FA Safeguarding Policies.

 

 

  1. What Information We Collect

We may collect the following personal data from players, coaches, parents/guardians, volunteers, and website visitors:

  • Personal Details: Name, date of birth, address, phone number, email.
  • Football-Related Information: FA registration details, coaching qualifications, DBS checks, emergency contact information.
  • Health & Safety Information: Medical conditions (where necessary for safeguarding).
  • Photos & Videos: Images or recordings taken during matches, training, or events (with consent).
  • Website Usage Data: IP address, cookies, browsing behaviour on our website.

 

  1. How We Use Your Data

We use your data to:

  • Register players, coaches, and volunteers with The FA and our club.
  • Manage memberships, training sessions, and fixtures.
  • Comply with FA safeguarding regulations.
  • Communicate club news, events, and important updates.
  • Capture and share photos/videos for promotional purposes on our website and social media (with prior consent).
  • Improve our website and services.

 

  1. Use of Photos & Videos
  • We may take photos and videos during training, matches, and club events.
  • These may be shared on our website, social media pages, and promotional materials.
  • Parental consent is required for minors before any images or videos are used.
  • Parents/guardians can opt out of their child’s images being used by informing the club in writing.

 

  1. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Contract: For fulfilling membership and registration requirements.
  • Legal Obligation: For compliance with FA and safeguarding regulations.
  • Consent: For marketing communications and the use of photos/videos (you can withdraw consent at any time).

 

  1. How We Share Your Data

We may share your data with:

  • The FA and affiliated leagues (for registrations and safeguarding).
  • Coaches and club officials (for training and fixtures).
  • Emergency services (in case of medical emergencies).
  • Third-party service providers (e.g., website hosting, payment processing) – only when necessary and in compliance with GDPR.

 

  1. Data Security & Retention
  • We store personal data securely and restrict access to authorized personnel.
  • We retain personal data only as long as necessary (e.g., FA registration records for active members, safeguarding records for regulatory periods).

 

  1. Your Rights

Under UK GDPR, you have the right to:

  • Access your data.
  • Request correction or deletion of inaccurate data.
  • Object to certain data processing.
  • Withdraw consent for marketing or image use at any time.
  • Lodge a complaint with the Information Commissioner’s Office (ICO) (www.ico.org.uk).

 

  1. Cookies & Website Tracking

Our website uses cookies to improve user experience. You can manage cookie settings in your browser.

 

  1. Contact Us

For any privacy-related queries, contact:
Foots UK Football Club CIC
Email: [email protected]
Address: 283 Popes Lane, London, W5 4NH